Identify equipment with barcodes

Choose a stable identifier

Each serialized unit needs one unique barcode in your workspace. Use an existing asset tag or serial barcode when it is unique and scans reliably.

If a unit has no suitable label, choose a durable asset code such as WC-001 and print a barcode label for it. Keep the human-readable code on the label so staff can type it when a camera cannot read it.

Add the codes

On the website, open Equipment, choose Add equipment, select Individual units with barcodes, and enter one code per line under Unit barcodes.

On iPhone, open Equipment and choose Add equipment for a new type, or open an existing type and choose Add more equipment. Type a Unit barcode or choose Scan unit barcode. Select Add barcode to list before entering another code. The last code in the field is included when you select Add equipment or Add stock.

Test the label from Scan. Confirm that it opens the intended unit before using it in a real checkout.

Keep labels usable

Put labels where they can be reached and cleaned without removing safety labels or obscuring the manufacturer serial number. Replace damaged tags without assigning the code to a different unit.

See Recommended equipment for scanner and label options.