Medical equipment rental software
Track medical equipment rentals from check-out to clean return.
TrackDME gives DME and HME rental teams a simple scan loop for hospital beds, wheelchairs, oxygen concentrators, respiratory equipment, and mobility units. Keep billing where it already works, and give operations a live equipment trail.
Bring your spreadsheet, QuickBooks catalog, or website. We help get the first rental units live.
Rental queue
Check-out, returns, and ready inventory
Full electric bed
BED-4412
Due back Friday
Out on rental
Oxygen concentrator
OX-1188
Harbor Home Care
Pickup scheduled
Standard wheelchair
WC-2037
Returned today
Awaiting reprocessing
84
active units
12
due soon
5
returned
Rental check-out
Assign a serialized unit to a customer, location, and expected return date.
Return workflow
Scan equipment back in and move it through reprocessing before reuse.
Due-back visibility
See coming returns and overdue units without hunting through spreadsheets.
Serial history
Keep a timestamped movement trail for each rental unit.
Rental operations
Rental equipment needs more than quantity on hand.
A DME rental unit moves through customers, trucks, warehouses, cleaning, maintenance, and reissue. TrackDME follows the serialized unit through that lifecycle so the team can act on current status instead of stale notes.
Check-out by barcode
Scan a physical unit and tie it to the customer or facility using it.
Expected return dates
Keep due-back work visible before stockouts turn into emergency purchases.
Returned and not ready
Separate returned equipment from patient-ready inventory until reprocessing is complete.
QuickBooks-friendly
Use TrackDME for operations while QuickBooks stays focused on billing and accounting.
Who it fits
A fit for rental-heavy providers
TrackDME works best when the same equipment comes back, gets cleaned, and goes out again.
Good fit signals
- You rent hospital beds, wheelchairs, concentrators, respiratory, or mobility equipment.
- You need to know which customer or location has each serial number.
- Returned units need a cleaning, inspection, or patient-ready step.
- Spreadsheets or paper logs are still part of equipment tracking.
- You want a tracking layer without a billing system migration.
Related workflows
More ways DME teams use TrackDME
DME Barcode Tracking
DME barcode tracking software for serialized rental equipment. Scan units out and back in, update status, and keep a movement history without replacing billing.
DME Reprocessing Log
DME reprocessing log software for tracking returned equipment, sanitized status, and per-serial history before rental units go back out.
Answers for evaluators
Medical Equipment Rental Software questions
What is medical equipment rental software?
Medical equipment rental software tracks rental equipment by item, customer, status, return date, and history. For DME providers, serialized unit tracking is especially important because the same unit is cleaned and rented again.
Does TrackDME handle billing?
TrackDME focuses on the physical equipment workflow. It works alongside QuickBooks or an existing billing system instead of replacing claims, invoices, or RCM workflows.
Can staff use phones instead of scanners?
Yes. TrackDME can scan barcodes with a phone camera and can also work with common Bluetooth or keyboard-wedge scanners.
How quickly can a DME team start?
With founder-led setup, the goal is to get the first products, units, labels, and scan workflow live in the same week.