Medical equipment rental software
Reserve medical equipment, check it out, and track its return and readiness.
TrackDME gives DME and HME rental teams reservations and a simple scan loop for hospital beds, wheelchairs, oxygen concentrators, respiratory equipment, and mobility units. Keep billing where it already works, and give operations a live equipment trail.
Start with a few products and units. Add barcodes or ready quantities, then make your first reservation.
Rental queue
Check-out, returns, and ready inventory
Full electric bed
BED-4412
Due back Friday
Out on rental
Oxygen concentrator
OX-1188
Harbor Home Care
Out with customer
Standard wheelchair
WC-2037
Returned today
Cleaning
84
active units
12
due soon
5
returned
Rental check-out
Record the actual units leaving on a customer's reservation.
Return workflow
Scan to identify equipment, confirm its return, and hold it in Cleaning or Repair until staff mark it ready.
Due-back visibility
See coming returns and overdue units without hunting through spreadsheets.
Serial history
Review recent timestamped checkouts, returns, and readiness changes for each barcoded unit.
Rental operations
Rental equipment needs more than quantity on hand.
TrackDME records reservations, customer custody, returns, and cleaning or repair holds so staff can check readiness before the next handoff.
Check-out by barcode
Scan a physical unit and tie it to the customer or facility using it.
Expected return dates
Keep due-back work visible before stockouts turn into emergency purchases.
Returned and not ready
Keep returned equipment in Cleaning or Repair until staff mark it ready after the required work.
QuickBooks-friendly
Read your existing customers from QuickBooks. Reservations and equipment movements stay in TrackDME; accounting records remain unchanged.
Who it fits
A fit for rental-heavy providers
TrackDME works best when the same equipment comes back, gets cleaned, and goes out again.
Good fit signals
- You rent hospital beds, wheelchairs, concentrators, respiratory, or mobility equipment.
- You need to know which customer has each serial number and whether it is ready to rent.
- Returned units need a cleaning, inspection, or patient-ready step.
- Spreadsheets or paper logs are still part of equipment tracking.
- You want a tracking layer without a billing system migration.
Related workflows
More ways DME teams use TrackDME
DME Barcode Tracking
DME barcode tracking software for serialized rental equipment. Scan to identify units, confirm handoffs, and review recent movement history without replacing billing.
DME Cleaning and Readiness Tracking
Hold returned DME equipment in Cleaning or Repair, record when staff mark it ready, and review recent unit history. Keep detailed cleaning and inspection records separately.
Answers for evaluators
Medical Equipment Rental Software questions
What is medical equipment rental software?
Medical equipment rental software tracks rental equipment by item, customer, status, return date, and history. For DME providers, serialized unit tracking is especially important because the same unit is cleaned and rented again.
Does TrackDME handle billing?
TrackDME focuses on the physical equipment workflow. It works alongside QuickBooks or an existing billing system instead of replacing claims, invoices, or RCM workflows.
Can staff use phones instead of scanners?
Yes. TrackDME can scan barcodes with a phone camera and can also work with common Bluetooth or keyboard-wedge scanners.
How quickly can a DME team start?
You can begin as soon as your workspace is created. Start with one equipment category and a few units, then test a reservation, checkout, and return before expanding.